# Form W-3

URL: https://pdf.net/pdf-forms/tax-forms/form-w-3
Category: Tax Forms
Attributes: Official IRS form, AI filler
supported, Trusted by accountants

Form W-3 is a document used to transmit Copy A of Forms W-2, Wage and Tax Statement, to the IRS.

You can find a printable Form W-3 in our PDF Forms hub, where you can easily open it in our editor and customize it according to your needs. This way, you’re saving time and getting your form ready much more swiftly.

## Versions

- 2025 — [download PDF](https://cdn.sanity.io/files/i16te7yp/production/4a55fb9ad2302b3e9ea7f4cb01ca226efdbf2747.pdf)

## How to Fill Out a Form W-3

Step 1: Open Form W-3 in our PDF editor.

Step 2: Choose what kind of payer and employer are involved.

Step 3: Write down the total number of Forms W-2.

Step 4: Complete the employer’s information.

Step 5: Add details about the wages and taxes withheld, according to the Form W-3 instructions.

Step 6: Sign the document and submit it with Forms W-2.

## Facts

### What Is the Form W-3?

Form W-3 is known as the Transmittal of Wage and Tax Statements, which is precisely what it is used for: filing Copy A of Forms W-2. This document is never submitted on its own, as it has no purpose outside of transmitting Forms W-2.

### Who Should Use Form W-3?

Individuals filing Form W-2 should use Form W-3 to summarize and transmit their wage and tax statements, detailing the income received and taxes withheld.

### When Is the Form W-3 Due?

Form W-2 is due on the same day as Form W-2, that is, the 31st of January of the following year. However, if this date falls on a weekend or a national holiday, the deadline is pushed to the next business day.

### What Are the Penalties For Not Filing the Form W-3?

Penalties for not filing Form W-3 actually arise from the associated W-2 Forms, which won’t be accepted and processed without it, unless you’re e-filing. The fines are as follows:

- $60 per Form W-2 if you file it within 30 days after the due date
- $130 per Form W-2 if you submit it more than 30 days after the due date, but before 1st August
- $340 per Form W-2 if you file after 1st August or don’t file at all

### Where Do I File the Form W-3?

You should file Form W-3 with the Social Security Administration (SSA), either electronically or by sending it by mail. Use the official SSA platform for e-filing, or send your package to one of the designated addresses.

## Related forms

- [W2 Form](https://pdf.net/pdf-forms/tax-forms/w2-form)
- [Form 941](https://pdf.net/pdf-forms/tax-forms/941-form)
- [940 Form](https://pdf.net/pdf-forms/tax-forms/form-940)
- [Form 944](https://pdf.net/pdf-forms/tax-forms/form-944)
- [Form W-4](https://pdf.net/pdf-forms/tax-forms/form-w-4)