# W2 Form

URL: https://pdf.net/pdf-forms/tax-forms/w2-form
Category: Tax Forms
Attributes: Monthly top‑searched, Official IRS form, AI filler
supported, Filled annually, Trusted by accountants

W-2 form is an official tax document that reports an employee’s annual wages and the federal, state, and local taxes withheld.

Download a **blank W-2 form** or fill it out online. Prepare your taxes easily with our editable template. We also include detailed instructions to help you complete your **W-2 fillable form** accurately.



## Versions

- 2026 — [download PDF](https://cdn.sanity.io/files/i16te7yp/production/a75abd36949e254651c0350b6a6cf670710c0716.pdf)
- 2025 — [download PDF](https://cdn.sanity.io/files/i16te7yp/production/c85712cff795895bcf2594c73ae8419ff6add57d.pdf)

## How to Fill Out a W-2 Form?

1. Enter the employee’s personal information, including full name, address, and Social Security Number (SSN).
2. Input the employer’s legal name, address, and Employer Identification Number (EIN).
3. Record all wages, tips, bonuses, and other compensation an employee earned during the tax year.
4. Report federal income tax withheld, Social Security, Medicare, and any applicable state or local taxes.
5. Review all the entries, verify accuracy, and download the completed fillable tax form.

## Facts

### What Is Form W-2?

A W-2 form is used to report employee wages, tips, and taxes withheld during the year. It is essential for filing annual income taxes and ensuring compliance with federal and state regulations.

### Who Is Required to Fill Out Form W-2?

Employers are required to fill out a W-2 form for each employee’s wage during the year. Employees use it to report income, claim tax credits, and ensure accurate filing with federal and state tax authorities.

### When Is the Form W-2 Due for Submission?

Employers must provide W-2 forms to employees by January 31 each year. This ensures employees have sufficient time to file their federal and state taxes and meet all IRS deadlines without penalties.

### What Are the Penalties for Not Issuing the Form?

Failing to issue Form W-2 can lead to serious IRS penalties for employers. If you don’t issue the form, file it late, or submit incorrect information, you may face fines from $60 to $680 per form.

### Where Do I File Form W-2?

Completed W-2 forms must be submitted by the employer to the Social Security Administration, either electronically or by mail. Employees can refer to W-2 form examples to ensure accurate filing with federal and state tax authorities and should keep a copy for their records.

## Related forms

- [Form W-3](https://pdf.net/pdf-forms/tax-forms/form-w-3)
- [Form W-4](https://pdf.net/pdf-forms/tax-forms/form-w-4)
- [1040 Form](https://pdf.net/pdf-forms/tax-forms/1040-form)
- [Form 941](https://pdf.net/pdf-forms/tax-forms/941-form)
- [Form I-9](https://pdf.net/pdf-forms/legal-forms/i-9-form)