How to Embed a PDF in a Website: 5 Simple Methods

Knowing how to embed a PDF in a website is important if you often share guides, reports, brochures, and other types of critical documents directly with your visitors. Embedding displays the PDF on your webpage so users can instantly view it, and you can do this using HTML tags, Google Drive or Dropbox, or WordPress plugins and website builders.

This article will further explain what embedding a PDF entails, explore different methods to do so, discuss common issues and troubleshooting tips, and share best practices to help you ensure your files perform well across all devices.

What Does It Mean to Embed a PDF?

Embedding a PDF means displaying the PDF directly on a webpage so visitors won’t have to download or open it in another application to view it. The PDF itself is rendered inside the webpage, which is different from linking to and uploading it.

Here is how embedding a PDF in a website compares to linking and uploading:

Why You Should Embed a PDF in Your Website

You should embed a PDF in your website to improve the user experience, present information professionally, maintain control over appearance and accessibility, and enjoy SEO benefits. Let’s take a closer look at each benefit.

#1. Improved User Experience

You improve the user experience when displaying a PDF on your website because visitors can view it without downloading or switching away from your webpage. This not only saves them extra clicks but also reduces the risk of losing their attention.

Your visitors can easily scroll, search, or zoom in for details and quickly get the information they need. This level of accessibility is particularly valuable when it comes to time-sensitive materials, such as event schedules.

#2. Professional Presentation

​​Website PDF integration also helps you present information professionally by displaying documents in a clean and consistent format that aligns with your website’s design. This makes your content look more credible and ensures your materials leave a strong impression on visitors.

Branding-wise, the PDF format keeps fonts, colors, and layouts cohesive to reinforce your visual identity and frame your content within your own branded environment. This strengthens recognition and makes your brand feel reliable.

#3. Control Over Appearance and Accessibility

In line with the branding benefits mentioned above, embedding a PDF gives you control over how it appears when you optimize it for the web. You can customize the viewer size and navigation options, for instance, to ensure the document fits your website’s design.

Furthermore, this control allows you to maintain consistency across devices and improve accessibility for users with different needs, such as those using screen readers or zoom features. By extension, it helps your website convey inclusivity, showing visitors that you are committed to offering a positive experience for everyone.

#4. SEO Benefits

Embedding a PDF on your website can provide SEO benefits, too. In certain cases, if the PDF is text-based, search engines can index its content and let it appear in relevant search results. This means keyword-rich information can help boost your website’s visibility.

Such PDFs can improve SEO indirectly as well. When visitors read the document directly on your site, they are more likely to stay longer, reducing bounce rates and sending positive engagement signals to search engines.

High-quality PDFs, such as industry reports, can additionally serve as linkable assets that attract backlinks from other websites and increase your domain authority. To maximize all these SEO benefits, your PDFs need to be optimized with descriptive file names, relevant keywords, and compressed file sizes for fast loading.

How to Embed a PDF in a Website

To embed a PDF in a website, you can use the HTML <embed>, <iframe>, or <object> tags, Google Drive/Dropbox, or WordPress plugins and website builders. Let’s break down the steps for each option, along with their pros, cons, and ideal use cases.

#1. Using HTML <embed> Tag

Using the <embed> tag is one of the simplest methods to insert a PDF into a webpage. It is best for internal reports, manuals, or any content where a view-in-browser option is enough.

The basic syntax is: <embed src="yourfile.pdf" type="application/pdf" width="600" height="500">.

This is quick to implement and is supported by most modern browsers. However, you won’t have extensive options for customization, and there might be compatibility issues with older browsers.

#2. Using <iframe> Tag

The <iframe> tag lets you display a PDF within a defined frame on your webpage. You can set it up like this, for instance: <iframe src="yourfile.pdf" width="100%" height="600"></iframe>.

The key advantage of inserting a PDF file online this way is its responsiveness. If you want the PDF to be a seamless part of the page layout while still maintaining scrollable content, this is likely the best method.

You can use percentage widths or CSS media queries to make the PDF adapt to different screen sizes. However, iframe behavior may vary between browsers, so testing is essential.

#3. Using <object> Tag

The <object> tag embeds a PDF with a fallback option for browsers that do not support inline viewing. For example:

<object data="yourfile.pdf" type="application/pdf" width="700" height="500">

<p>Your browser does not support PDFs. <a href="yourfile.pdf">Download the PDF</a>.</p>

</object>

This is a flexible method because you can provide alternative content like a download link, which is a solid choice when you want your visitors to have a backup viewing option. However, styling can be tricky, and not all browsers can handle it consistently.

#4. Using Google Drive or Dropbox

If you do not want to host the PDF directly on your server, Google Drive and Dropbox allow you to upload the file and generate a link that you can then embed on your website.

For Google Drive:

1. Upload your PDF to Google Drive.
2. Right-click the file and select Share.
3. Change permissions to Anyone with link can view.
4. Copy the shareable link.
5. Extract the FILE_ID from the URL and create a preview link: https://docs.google.com/file/d/FILE_ID/preview.
6. Use this URL in an <iframe> tag: <iframe src="your-preview-url" width="100%" height="600"></iframe>

For Dropbox:

1. Open your PDF in Dropbox.
2. Click Share next to the file.
3. Create a link and set permissions to Anyone with link can view.
4. Visit the Dropbox Embedder page.
5. Customize the embed settings.
6. Copy the generated embed code and paste it into your website's HTML.

Using Google Drive or Dropbox to embed PDFs in a website is ideal for sharing large documents without managing your own server space. However, you will be depending on a third-party service’s uptime, and you don’t have as much control over customization.

#5. WordPress Plugins or Website Builders

For WordPress users, plugins such as PDF Embedder, EmbedPress, or Embed PDF Viewer make embedding PDFs easy. These tools often include responsive display and full-screen viewing. Configuration usually involves installing the plugin, uploading your PDF through the WordPress dashboard, and inserting it into a post or page via shortcode.

Website builders like Wix, Squarespace, and Shopify also have built-in or third-party apps for embedding PDFs. This method is the most user-friendly, as it doesn't require manual coding but can still offer interactive features. So, if you are a site owner who wants a polished PDF display without touching HTML, this is definitely worth a try.

Best Practices for Embedding PDFs

Here are some of the best practices for embedding PDFs to follow:

• Optimize the PDF size for fast loading. Large files slow down your page speed, which can frustrate users and hurt search rankings. So, compress your PDF without sacrificing quality by using PDF.net and aim for the smallest possible file size while keeping your content clear.
• Make sure the PDF is mobile-friendly. Many visitors will open your PDF on a phone or tablet, but a poorly formatted file forces them to endure awkward pinch-zooming and scrolling. To prevent this from happening, you should use single-column layouts and readable font sizes.
• Think about accessibility. An accessible PDF ensures that everyone, including users with visual impairments, can read your content. This means adding alt text for images, tagging headings properly, setting a logical reading order, and checking compatibility with screen readers when optimizing your PDF for web use.
• Test your embedded PDF across browsers and devices. How your embedded PDF looks and functions can vary between Chrome, Safari, Firefox, and different devices. That said, you should always test for loading speed, formatting consistency, and the functionality of features like search to catch issues early.

4 Common PDF Embedding Issues and How to Troubleshoot Them

Even with best practices in place, you may encounter problems when embedding PDFs on your website. Let’s take a closer look at the most common ones and how to address them to save time and keep your content accessible.

• PDF not displaying in browser. Some browsers may not have built-in PDF support or require specific plugins. Make sure you use a supported embed method, such as an <iframe> tag, and advise users to update their browser if needed.
• Broken or blank embeds. This can happen if the file path is incorrect or the PDF has been moved or renamed. Double-check the file’s location and update the embed code accordingly.
• Slow loading times. Large PDFs can cause delays, especially on mobile or when there’s a slower Internet connection. Compress the files and host them on a reliable server to improve the load speed.
• Security settings preventing PDF display. Some browsers block embedded PDFs if served over insecure (HTTP) connections or restricted by server permissions. Therefore, it is best to use HTTPS for your website and adjust the server settings to allow for PDF display.

3 Alternatives to Embedding PDFs in a Website

While embedding is often the best way to display a PDF online, it is not the only option. Here are three common alternatives to consider:

#1. Linking Directly to PDF Downloads

Linking directly to PDF downloads is the simplest method. Visitors can click a link to open the file in their browser or save it to their device to access later.

This works well for PDF fillable forms, manuals, or brochures, and avoids potential embedding issues. However, it takes users away from your page, which may reduce engagement with your website.

#2. Converting PDF to HTML

By converting your PDF into HTML, you can present the same information as a fully responsive webpage. This improves SEO, makes the content easier to update, and ensures it works seamlessly across devices. Still, bear in mind that complex layouts may not convert perfectly without manual adjustments.

#3. Using Flipbook Viewers

Another method is using flipbook viewers, which allow visitors to view the PDF in their browser in a page-turning format. Many flipbook viewers offer features like zoom, search, and clickable links, so it is easier for users to navigate your content. They work especially well for visually rich content such as e-books, digital magazines, product catalogs, and presentations.

Prepare Your PDFs for Website Embedding with PDF.net

PDF.net helps you compress large files to speed up loading, adjust fonts for clearer reading, and clean up formatting so your documents display beautifully across all devices. These intuitive tools ensure your PDFs look polished before the embedding process and provide a smooth experience for every visitor!

Final Thoughts

Now that you know what embedding PDFs means, you can choose the best way to display your documents online. HTML tags like <embed>, <iframe>, and <object> are straightforward if you don’t mind coding a bit; otherwise, cloud storage links and plugins work well.

In conclusion, embedding PDFs effectively makes your content instantly accessible, professional, and user-friendly, while also ensuring your website remains fast and functional.

How to Embed a PDF in a Website FAQs

#1. Can I embed a PDF in a website without a plugin?

Yes, you can embed a PDF in a website without a plugin by using HTML tags like <embed>, <iframe>, or <object>. These will allow you to display the file directly within your webpage.

#2. What’s the difference between linking to a PDF and embedding it in a website?

The difference between linking to a PDF and embedding it is that the former opens your file in a new tab or downloads it, while the latter displays your file directly on the webpage.

#3. How do I make an embedded PDF responsive for mobile devices?

To make an embedded PDF responsive for mobile use, use CSS to set the container’s width to 100% and adjust the height proportionally. This way, the document scales correctly across various screen sizes, including smartphones and tablets.