To learn how to add text to a PDF, you need a professional PDF tool like PDF.net that allows you to modify a document’s content. There are several reasons why you may need to add text to a document, such as annotating or filling out forms, which is why having the right tool is essential.
Fortunately, online PDF editors like PDF.net can make this process extremely straightforward and hassle-free since you can access our tool on any device without the need to download any software. In today’s article, we’ll explain how to add text to PDFs with PDF.net and offer expert tips to help you maximize the tool’s features.
Let’s jump in!
How to Add Text to PDF Files using PDF.net Tool
Adding text to PDF files using PDF.net’s online tool is easy; all you need to do is make sure you have a stable internet connection so you can upload your files and make your changes with ease.
Here’s how to add text to PDFs online with our tool:
#1. Upload your PDF File
If you want to insert text into a PDF, you first need to upload your file into our online PDF editor.
Our tool supports a wide range of file formats, including PDF, DOC, and DOCX, but if your document is in a different format like CSV, you can use our editor to convert CSV to PDF first. After converting the file, you can upload it into our editor.
#2. Customize Your Text
Once your file has loaded, you can start to add text to the PDF by clicking +Add text in the header. This will create a text box that you can place anywhere on the document. You can add as many text boxes as you need using this method.
After placing the text box in your desired section, you can type or paste text into the PDF and edit its font, color, and size. You can also move it to a different section and modify its size by dragging the bar on its sides left and right.
#3. Download Your File
Once you’re done adding text to the PDF, preview your document to ensure that there are no stray text boxes and that you finished making all the edits you need. If everything looks good, you can click Download in the upper right corner of the page to download your edited file.
When Do You Need to Add Text to a PDF File?
You may need to add text to a PDF file when filling out forms, adding annotations, creating a custom PDF, or adding your signature to a file.
Let’s discuss each situation in detail:
#1. Filling Out Forms
Companies prefer sending out digital documents for their convenience and ease of use, so one of the main reasons you may need to add text to a PDF file is to fill out a form or contract.
Knowing how to type on a PDF without having to print out the document will help you save time and ensure that your entry is clear and legible. Moreover, editing PDFs using our online tool ensures that you meet the file’s required formatting with ease.
#2. Adding Notes and Insights
If you need to insert notes or make permanent additions to a document you are working on with others, you can use PDF.net to add the text to the document. This can help you collaborate on files without having to communicate back and forth constantly.
Alternatively, if you only want to leave temporary feedback, we have a PDF annotation tool that allows you to add comments to PDFs without affecting their original content.
#3. Making Minor Additions
When scanning PDF files, you usually won’t have the option to edit their content unless the tool you use has Optical Character Recognition (OCR) capabilities. However, if you don’t need extensive PDF file text editing features and only want to add a brief description for a graph or image, you can simply add text to the PDF without paying a premium for other features.
4 Expert Tips for Adding Text to PDF Files
When you need to add text to PDF files, keep these expert tips in mind to maximize the tool’s features and capabilities:
#1. Resize Text Boxes
When adding text in PDF documents, you can resize the text box to fit the existing content perfectly.
This is especially useful when adding text to PDF files with images and other visual elements, as it allows the new text to blend seamlessly with the existing content. For instance, if your existing paragraph has a diagram right in the middle of it, you can use two text fields to separate the text without overlapping with the image.
Resizing also helps you maintain your file’s professional look by keeping the text within the document’s margin. Keep in mind, however, that when you add a text box to a PDF on PDF.net, you can only resize it after pasting or typing in the box.
#2. Add Multiple Text Fields
Depending on your document’s format, you may need to add multiple text fields to the file. For example, if you accepted a contract or an invoice that requires your input, you can add several fields to the lines that need your information.
When you add text to PDF using PDF.net, you can easily drag and position the text box to align it with the document’s existing layout.
#3. Use Text for Signature
Most documents that require a signature will have fillable fields where you can sign the document digitally. That said, there are other ways to add electronic signatures to a document, such as through a text field.
So, if you receive a document that requires a signature but does not have a fillable field, you can use PDF.net to add a text box to the PDF and insert your initials in place of your signature.
#4. Save All Versions
When adding copied text to a PDF, it can be hard to keep track of all the changes you’ve made, and you may end up accidentally deleting some sections. Because of this, it’s important to save both the original and edited versions of your PDF file, especially when working on important documents, so you have a reference to look back on.
Instantly Add Text to PDFs with PDF.net
Need to add text to PDFs on a Mac or Apple device? No need to download complicated software—you can use PDF.net’s online PDF editor to add text to your documents as long as you have an internet connection.
Unlike free PDF editors with limited editing capabilities, PDF.net has a full suite of features that allow you to add text, rearrange pages, and sign PDFs securely and without reducing file quality. With a user-friendly interface and the latest end-to-end encryption, you can safely add text to PDFs without worrying about your document’s security.
How to Add Text to PDF Files FAQ
#1. Can I change the font style or color when adding text to a PDF?
Yes, you can change the font style or color when adding text to a PDF; simply select the font or color that you want from the options available on our tool. You can further edit the PDF text by changing its size, italicizing it, or adding it in bold.
#2. Can I add multiple pieces of text to different areas in a single PDF?
Yes, you can add multiple pieces of text to different areas in a single PDF. All you have to do is click on + Add text in the upper menu, then click on the part of the document you want to add the text box to.
#3. Is my PDF document secure when I add text using PDF.net?
Your PDF document is completely secure when you add text using PDF.net since our PDF text tool uses advanced HTTPS encryption to protect your files while in use.