Form W-9 is a document used to give your correct taxpayer identification number (TIN) to a person who must report payments to the IRS.
Get yours ready in minutes; add your details to our fillable Form W-9 and prepare it for submission more simply.
Form W-9
2024
Official IRS form
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How to Fill Out Form W-9
- Open the printable Form W-9
- Fill out Lines 1-2 with your name and other personal details
- Check your tax classification on Line 3a
- Enter your address and TIN in Part I
- Sign and date Part II
- Download the form for your requester
What Is Form W-9 Used For?
IRS Form W-9 is used for providing a requester with your correct taxpayer identification number (TIN) and applicable certifications, including your U.S. person status. Requesters use this information to prepare information returns covering non-employee compensation, interest, dividends, real estate transactions, and other reportable amounts.
Who Should Use Form W-9?
U.S. persons, including U.S. citizens, resident aliens, and qualifying domestic entities, use Form W-9 when asked to provide their TIN for tax reporting, while freelancers, contractors, and vendors commonly receive these requests. Additionally, foreign persons generally provide the appropriate Form W-8 or, in certain circumstances, Form 8233 instead.
When Is Form W-9 Due?
Form W-9 has no standard filing deadline because you provide it to the requester rather than file it with the IRS, so you should return it by the requester’s deadline. Providing your correct TIN and any required certifications promptly helps prevent backup withholding on payments subject to those rules.
What Happens If Form W-9 Is Not Submitted?
If Form W-9 is not submitted, this can trigger 24% backup withholding on payments subject to backup withholding rules (some payments, including real estate proceeds, are excluded).
Furthermore, potential Form W-9 penalties include $50 for each failure to furnish a correct TIN, unless reasonable cause applies and there is no willful neglect. A false statement made without a reasonable basis that results in no backup withholding can trigger a $500 penalty. Meanwhile, willfully false certifications may also lead to criminal fines or imprisonment.
How and Where Do I File Form W-9?
You don’t file Form W-9 with the IRS but give it directly to the person or business requesting it. You should follow the applicable signature instructions and the requester’s submission process, be it on paper or through an electronic system that meets IRS requirements.
How to Get Your Form W-9
1Open the editable Form W-9
2Enter your name, address, and TIN
3Download Form W-9 to your device
Related Forms
Form 1099-NEC
Form 1099-NEC is used to report payments of $600 or more to nonemployees who have performed services for you.Complete our editable Form 1099-NEC online and download it to your device. All you have to do is open it in our editor, and enter the required information as instructed.
1099-MISC Form
Form 1099-MISC is a document reporting miscellaneous payments of at least $600 or at least $10 for royalties from patents and copyrights.Select our fillable Form 1099-MISC on our PDF Forms page, open it in our editor, and fill out the required information. Afterward, you can save the document to your device for further use.
Form 1096
Form 1096 is used by individuals and entities to transmit various information returns to the IRS when they are sent in paper form.
Form W-8BEN
The W-8BEN form lets non-U.S. individuals claim lower U.S. tax on income they earn from the U.S.
Fill out and edit your Form W-8BEN online in minutes. This editable tax form comes with clear instructions, so it’s easy to certify foreign status for U.S. tax purposes.
Fill out and edit your Form W-8BEN online in minutes. This editable tax form comes with clear instructions, so it’s easy to certify foreign status for U.S. tax purposes.
Form 945
IRS Form 945 is used to report federal income tax withheld from nonpayroll payments like pensions, military retirement, gambling winnings, Indian gaming profits, and dividends.With our PDF editor, you can fill out Form 945 online quickly, download it to your device, and submit it to the IRS.
Frequently asked questions
#1. How do I get a blank Form W-9?
You can get a blank Form W-9 from pdf.net by opening it in our online editor. Fill it out online and download it to your device. No software installation.
#2. Can I submit the Form W-9 electronically?
Yes, you can submit Form W-9 electronically if the requester accepts it through a system that meets IRS requirements. When a signature is required, the system must collect an electronic signature under penalties of perjury. It’s best to ask the requester which secure submission method to use, and avoid sending your TIN through unsecured channels.
#3. What if my Form W-9 is missing information?
If your Form W-9 is missing information, such as a TIN or signature, the requester may ask you to resubmit it, and backup withholding may apply. Compare your entries with a Form W-9 example and the Form W-9 instructions before sending, and always double-check Lines 1 and 3a before you sign.
#4. Can I fill out my Form W-9 online?
Yes, you can fill out Form W-9 online with our editor. Enter your name, tax classification, address, and TIN directly in the blanks, add your signature, and download the printable Form W-9 to give your requester.
#5. Is this form free?
This form is free to open, view, and edit, but the options that allow you to download the final document require payment.
#6. Can I correct mistakes on Form W-9?
Yes, you can correct mistakes on Form W-9 by completing a new form with the right details and giving it to your requester. The IRS also says you must furnish a new Form W-9 if the name or TIN for the account changes. Therefore, make sure you review the corrected lines, and then sign and date Part II again.
#7. How long does it take to process Form W-9?
Form W-9 has no IRS processing time because it is not sent to the IRS. The requester keeps it, so handling time depends on them.