Learn what an affidavit is, what it includes, and how to write it and have it notarized, as well as what its common uses are. 

An affidavit is a written statement of facts that you swear to be true, which is often used in court as evidence to support a claim.

There are many types of affidavits used for different purposes, from verifying identity to outlining events in disputes. This guide explains everything you need to know about them, including how to write one, what it should include, and how to get it notarized.

What Is an Affidavit, and What Is It Used For?

An affidavit is a document that contains a 

written account of facts sworn under oath

. The person making the declaration is called the affiant, and they must sign the document in the presence of an authorized official for it to be legally valid.

Here are some of its most important uses:

 when a witness is unable to appear in court. If the witness does appear and changes their testimony, an affidavit can serve as evidence to impeach them.

Instead of a witness’s in-court testimony, this document can also be used to 

, present evidence to a grand jury, or in preliminary hearings and probable cause hearings.

. For instance, in a divorce, you will sign a specific type of affidavit—a so-called financial affidavit—to confirm your assets, expenses, debts, etc.

 when applying for a driver’s license or registering to vote. It is also required when filing for bankruptcy, inheriting a vehicle, and changing your name.

, which confirms that you will provide financial support to another person, such as an immigrant seeking a visa. In this case, the affidavit represents a legally enforceable contract between you and the U.S. government.

Now that you understand the affidavit meaning, let’s examine its core components.

The statement of facts is a part of the document where you 

confirm that everything in it is true to the best of your knowledge

. It usually starts with, “I (solemnly) swear that…” and goes above the signature lines. Here is what it looks like on a legal affidavit example:

as an affiant. This part of an affidavit follows the commencement, which identifies you as the affiant. Here, you need to provide your full name, address, age, and occupation if pertinent.

This is the final section of the affidavit, which includes 

. There are also fields for details like when and where the affidavit was signed.

In most cases, the parties involved in creating and signing an affidavit include the 

 like a notary. Sometimes, there might also be a

. The affidavit itself may mention the party that the affiant is addressing, such as a judge.

What Requirements Must an Affidavit Meet?

An affidavit must meet certain requirements to be legally valid, and here’s a breakdown of each:

sign the affidavit in front of an authorized official

 such as a notary public, court clerk, or government-appointed prosecutor. The act of signing confirms the affiant:

Promises that the statement is made truthfully

Acknowledges that they may be subject to penalties if the statement is untrue

 if you knowingly make false statements of material fact in an affidavit. This is typically classified as a felony and can result in significant punishments.

, while electronic ones can be signed electronically. Under 

, as long as the signer consents and proper records are kept, eSignatures are 

. However, in the affidavit’s signature block, there should be a line like, “Signed electronically by…”

. If there is evidence that they were pressured, misled, or coerced into signing, the affidavit may be considered invalid in court. Furthermore, the affiant must be of sound mind and have the mental capacity to understand what they are signing and the seriousness of their oath.

, which is typically done in front of a notary. The notary verifies the affiant’s identity using legal documents such as a passport, ID, or driver’s license. After that, they apply their official seal and signature to confirm that the oath was properly administered.

How to Write an Affidavit: 6 Easy Steps To Follow

To write an affidavit, you need to prioritize clarity and 

Give the document a clear title (for example, “Affidavit of support”) and include any relevant details like the name of the court it pertains to.

Provide your full name, address, age, and occupation if it is pertinent.

Confirm that you are competent to make the statement and that the information that follows is true to the best of your knowledge.

List your statement(s) of facts in numbered paragraphs. Each paragraph should contain only one fact and its relevant details.

End by again swearing that the above information is correct. For instance, “I swear under penalty of perjury that the contents of this affidavit are true.”

Sign and date the affidavit in front of an authorized official for affidavit notarization.

. Also, if you do not want to write an affidavit from scratch, you can look for a free affidavit PDF form online.

. All you need to do is upload your affidavit by dragging and dropping it into the designated box. It will open in a browser with a full suite of tools, and you can:

Rearrange pages within your PDF to ensure the content flows logically.

 to fix errors or update outdated information.

 by adding interactive form fields and allowing others to 

, double-check that it is not corrupted, and verify there are no issues with your internet connection or security settings.

. A notary is appointed by the state to certify the proper execution of documents; their signature and seal confirm that the affiant is who they claim to be, understands what they are signing, and signs voluntarily.

Generally, notarization is required in court cases because it adds legal weight to the document. You can get an affidavit notarized at 

A few banks that offer notary services include:

Here are some shipping centers that offer notary services:

Affidavit notarization is not always available, so contact your chosen location ahead of time to double-check.

. You can schedule an appointment in advance, and there will be a $50 fee for each consular seal placed.

When notarizing an affidavit in person, you should:

Bring a valid, government-issued photo ID

Ensure all pages of the affidavit are present and properly arranged

Confirm that the notary completes and stamps the notarial certificate correctly

The notary seal should include the notary’s name, commissioning state, and notary number. There will also be a commission expiration date; ensure it has not passed.

. However, not all states authorize these, including Alabama, Georgia, Mississippi, South Carolina, and Vermont. Meanwhile, some states, such as Arkansas, Illinois, Michigan, and Pennsylvania, require the use of state-approved RON platforms.

With digital notarization, the signer usually sends the document to the notary in an electronic 

. Their identity is screened, checked, and verified using secure tools such as credential analysis. Then, 

the notary and signer meet through a video call

, where the document is signed and notarized in real time.

How PDF.net Makes Handling Your Affidavits Simple and Stress-Free

With PDF.net, preparing and managing affidavits is faster and easier.

You can create, edit, and fill out your affidavit online with peace of mind. If you have made separate pages, it is possible to 

Furthermore, our browser-based platform uses encrypted connections to keep your documents secure; you will not have to download software or register for an account, so the process is rather straightforward.

Now that you know what an affidavit is, what it includes, and how to write it and get it notarized, you can approach the process with clarity and confidence.

If you decide to notarize your affidavit remotely, remember to check if your state permits it and whether you need to use approved RON platforms.

Otherwise, there are plenty of in-person options available at banks, shipping centers, and U.S. embassies or consulates. Just make sure you use PDF.net first to create, edit, and securely manage your affidavit before having its validity confirmed.

 that details facts you know to be true. Make sure you 

. If you don’t want to write one yourself, find an affidavit PDF template online and edit it using PDF.net.

, you can write your own affidavit. Remember to 

do so in the first person and keep your writing

depends on whether you prepare it yourself and where you get it notarized

. If you want to minimize fees, you can draft the affidavit on your own and look for free in-person notarization services. Some banks, like Bank of America and Chase, offer such services to their customers.

What Is an Affidavit: Key Facts and Tips for Creating Your Own

Discover the six best fonts for medical business documents and take advantage of handy formatting tips to keep your content clear and credible.

The best fonts for medical business documents are clean fonts, such as Times New Roman, Georgia, Garamond, Arial, Calibri, and Helvetica. Choosing the right font is vital for such documentation, as decorative and complicated ones that are hard on the eyes can lead to confusion or misinterpretation.

This guide covers the best font options you can choose for this purpose, explains why they work, and offers formatting tips to help you make your content look polished and professional.

Are Fonts on Medical Business Documents Important?

are important since they affect how easily patients and medical professionals can read the information

, particularly when it comes to diagnoses, instructions, or billing details.

Besides clarity, fonts significantly impact the credibility of a medical business document, so illegible or overly stylized fonts can make even accurate information seem untrustworthy. On the other hand, using professional fonts with a formal "tone"

Moreover, for accessibility, fonts must be readable in different sizes and across all types of devices. This ensures that patients, healthcare workers, and administrators, regardless of age or ability, can easily comprehend the information provided.

4 Qualities of Fonts Ideal for Medical Business Documents

There are specific qualities that distinguish the best fonts for medical business documents, so let's explore each in detail.

Medical business documents can be shared physically and digitally, so they must be readable in different environments. A good font remains 

 to prevent eye strain and ensure that the overall content is accessible. It is also important for reducing errors when looking at patient instructions and prescriptions.

A font can influence how seriously a document is taken by serving as a visual cue, and a clean one 

 of medical records, reports, and forms. On the other hand, decorative fonts that look cute or somewhat childish can make the document feel unprofessional and unreliable.

#3. Compatibility Across Digital and Print Formats

When you share your medical business document as a 

. That being said, script fonts are usually unreliable because they do not support all languages and character sets.

Choosing the best fonts for medical business documents also applies when you are printing a PDF because unsupported fonts can cause spacing errors, missing characters, or unexpected substitutions.

#4. Compliance With Accessibility Standards

Medical documents should be readable for everyone, including those with visual impairments. Fonts with 

 make your content more inclusive; you should also look for ones with 

even stroke weight and low stroke contrast

 to improve readability at smaller sizes.

To determine accessible fonts for medical documents, test your option at different sizes and colors, and with various lengths of text. You can also try to italicize, bold, and underline it; this way, you can see how well it holds up in real-world conditions.

6 Best Fonts for Medical Business Documents

The best fonts for medical business documents include some 

serif fonts, as well as specific sans-serif ones

 have small strokes at the ends of each letter, while 

 have simple lines without strokes. Both styles can help your content maintain clarity and credibility.

Times New Roman is one of the best medical business font styles, as it is a traditional serif font trusted in professional settings. Thanks to its balanced letter spacing, it is 

scales well across print and digital formats

, reducing the risk of layout shifts or rendering issues when you export to PDF. Because it is widely installed on most systems, Times New Roman helps 

 when sharing files with colleagues or patients.

 on the screen, and it’s a common choice for 

This font has a modern feel that suits healthcare settings and also 

, helping your materials maintain a consistent, credible appearance. So, if you want a font that 

feels both approachable and authoritative

Garamond is another professional font for medical papers and patient instructions. Compared to other serif fonts, it has soft curves that offer a 

. It also has balanced proportions that make dense text in detailed reports 

 without worrying about overlap, thanks to the efficient use of space that Garamond boasts. This means you do not necessarily have to 

 when sharing longer documents due to size limits, as your document will be more concise and the text will be well spread.

Arial is one of the most readable fonts for healthcare papers because it has a clean design. On screen and paper, its generous spacing also improves readability, while its consistent stroke weight 

Moreover, since Arial is installed on nearly all operating systems, it helps 

 when you share files or convert them to PDF. It is especially effective for quick-reference guides that need to be understandable at a glance.

Calibri is a contemporary sans-serif font and a default in many 

. It has rounded edges that give it an approachable style, and its balanced proportions make long passages of text 

As one of the best fonts for patient communication, Calibri 

; it limits the chance of display issues when 

Helvetica is a popular commercial font featured in brand logos like American Airlines, BMW, and Panasonic. However, its neutral design is also highly suitable for medical business documents that require clarity and consistency.

, especially at smaller sizes. Its condensed spacing allows you to

, so it is great for medical reports and papers.

3 Font Size and Formatting Tips for Medical Business Documents

Proper font size and formatting ensure that your medical business documents look professional and are easy to read. Here are some general guidelines to keep in mind:

A font size directly impacts how easy it is to read a document. For most body text, 

, since this size keeps the text legible without taking up too much space.

To create a clear hierarchy, headings should be noticeably larger; 

usually works well for headings, while subheadings can be slightly smaller, at 

The font size for medical forms, labels, and patient instructions should be

. Going below this can make essential details difficult to read.

#2. Line Spacing and Paragraph Formatting

The way you space lines and format paragraphs can also affect how easy it is to follow medical business documents. Generally, 

makes the text less cluttered, which helps readers process information more comfortably.

In contrast, single spacing can make the text overwhelming, especially when it is longer. Double spacing might seem like a good idea, but it is rarely necessary, as it can make your content appear drawn out.

left alignment is typically the best choice

. It keeps the text easy to read, with clean edges that guide the eye naturally from line to line. Avoid using justified alignment, as it can create uneven spacing between words and make large blocks of text harder to follow. You should use center alignment for headings or titles only.

#3. Avoiding Decorative and Display Fonts

Avoiding decorative and display fonts and sticking to clean, clear fonts helps minimize misunderstandings and ensures the content is accessible to everyone.

Decorative fonts are not suitable for medical business documents, even if they look appealing. They are often 

 are designed to be used at large sizes, generally greater than 24 points. When used in body text, they can appear clumped together and make the content difficult to scan.

If you want to draw attention to key points, 

instead of switching to a novelty typeface. Just be sure to 

so your formatting does not cause confusion. Overusing emphasis styles can backfire and overshadow what's truly important.

Need to Change the Font of Your Medical Documents? Try PDF.net

Just upload your file and pick from a range of professional fonts, and then adjust the size, spacing, and layout with a few clicks. The platform also lets you preview your changes instantly, so you can be confident your documents look exactly how you need them to.

 to protect sensitive information. You can also make your documents interactive by 

Choosing the best fonts for medical business documents helps ensure your information is easy to read and reduces the risk of misinterpretation. It also reinforces your organization’s credibility with patients, colleagues, and regulators.

Remember to choose appropriate font sizes to create a clear text hierarchy and maintain accessibility. This also means using consistent line spacing to make dense information easier to process, prioritizing simple formatting, and avoiding decorative fonts that can cause distractions.

After all, with tools like PDF.net, you can quickly 

 in your medical PDF files and create polished, professional business documents without extra hassle!

Best Fonts for Medical Business Documents FAQs

#1. What is the most readable font for medical documents?

The most readable font for medical documents is 

 because of its clean lines and letter shapes. 

 are also widely used for their excellent legibility across sizes and formats.

#2. Are there fonts recommended for accessibility in medical documents?

Yes, there are fonts recommended for accessibility in medical documents, and they include 

. These fonts have clear characters, consistent strokes, and generous spacing. Together, these features improve readability for people with visual impairments or cognitive challenges.

#3. What is the most common font used by doctors?

 because it is easy to read. It is also popular for electronic records and forms, given its compatibility with PDFs, along with 

6 Best Fonts for Medical Business Documents & Tips to Format  

Everything you need to know about fixing a PDF missing text and the common reasons why your PDF is blank or shows missing content.

If your PDF is missing text, the document can look blank when you load it in a PDF viewer or print it. In many cases, the text is still there but is not displaying correctly.

It might be because of font issues, software conflicts, or PDF corruption. This guide explains why your PDF is missing text and shares practical steps you can take to fix it.

. Sometimes, the software cannot render the text properly, even though it is still in the file. Other times, the file itself is 

. Let’s look at some of the most common reasons why your PDF text is not showing up.

your PDF viewer cannot display the text correctly, 

despite the text remaining in the file. For example, a web browser’s built-in viewer might struggle with certain fonts or layers, resulting in PDF blank pages.

Try to open the file in a PDF reader like PDF.net. If the PDF text suddenly appears, you know it was a PDF viewer issue. 

in the first place. Your PDF might have been created with faulty software, or it was exported incorrectly. In this case, the layers or fonts could have been excluded during the process.

Not every device has the same fonts installed, so you need to 

 in your PDF to make sure the text displays exactly as you intended. If your 

, you will likely see boxes or blank spaces instead.

In files created with outdated tools, poor encoding causes problems as well. Encoding is how the text in your PDF is stored as data. If the 

, your PDF viewer will not know how to translate the data. As a result, there will be missing content in the PDF.

#3. Corrupted or Improperly Generated PDFs

Another reason for PDF missing text is that the file itself is 

something interrupts the saving or exporting

 process. When the software crashes, for instance, parts of the content may be lost.

created with low-quality or outdated software

 that does not encode properly. Some free 

 skip embedding fonts or fail to save all the layers. Therefore, your text can appear in one program but disappear in another.

#4. Display vs. Print Issues (Screen vs. Paper)

When you look at a PDF on your device, the software can substitute missing fonts or smooth over problems so everything appears correct. However, when you send the file to a printer, it tries to process the content exactly as it was stored.

printer does not support certain layers or transparency effects

, the text can disappear. With a PDF missing text issue, you can try to print the PDF as an image or update your printer drivers.

4 Common Situations When Text in PDF Goes Missing

 is meant to help preserve formatting. However, certain situations can still cause text to disappear. Below are the four most common scenarios in which the PDF missing text becomes a problem.

#1. The PDF Opens Fine, but Text Doesn’t Appear When Printed

It is frustrating when a PDF looks perfect on screen but loses content when printed. Yet, it happens often because 

You might notice that headings, paragraphs, or form fields are missing, while other PDF objects like images or lines still appear. In some cases, only certain fonts or sections are affected, leaving blank spaces in place of the text you expect to see.

Blog

What Is an Affidavit: Key Facts and Tips for Creating Your Own

6 Best Fonts for Medical Business Documents & Tips to Format

PDF Missing Text: Here’s Why It Happens & How to Fix It

9 Best Fonts for Legal Documents + Professional Formatting Tips

How to Add Audio to a PDF: 3 Easy Methods With Steps

How to Timestamp Your PDF In Minutes: A Step-by-Step Guide

How to Make a PDF Invoice: Create Simple Invoices in Minutes

ESIGN Act: Digital Signature Laws in America Explained

How to Store Legal Documents: Do’s, Don’ts, and Best Practices