Discover how to share a PDF in a Microsoft Teams meeting via screen share, chat, or cloud link, and learn handy troubleshooting tips.

Sharing a PDF in Microsoft Teams meetings allows you to present documents, reports, contracts, and presentations directly to meeting participants in real-time. Also, it eliminates the need for separate email attachments or external file-sharing services.

This guide covers multiple methods for sharing PDFs on Teams calls, essential prerequisites and permission settings, practical tips for smooth sharing experiences, and comprehensive troubleshooting solutions for common issues you might encounter.

Can You Share a PDF in a Microsoft Teams Meeting?

First, ensure your file is stored in an accessible location. 

 or uploaded to OneDrive, SharePoint, Google Drive, or Dropbox. Local files are reliable since they don't depend on cloud connectivity. However, cloud-stored PDFs provide better collaboration opportunities and can still be shared in Microsoft Teams meetings.

When sharing PDFs from cloud sources, verify that file permissions allow meeting participants to access the document. Set sharing permissions to 

, or manually add specific email addresses.

 in the meeting. Some organizational policies restrict file sharing to meeting organizers or designated presenters. Lastly, test your Internet's stability, as file sharing requires consistent 

 beforehand to ensure smooth sharing and faster loading times for all participants.

How to Share a PDF in Microsoft Teams Meeting: 3 Easy Methods

 is widely used for reports, contracts, presentations, and reference materials because it preserves formatting across devices.

Given how often these types of documents are shared, remote professionals, teachers, students, small business owners, and anyone who uses Teams regularly should know how to share PDFs in a Microsoft Teams meeting.

There are several ways to do this, including screen sharing, attaching the file to a meeting, or via link from cloud storage.

To screen share PDFs on a Teams meeting, you need to:

2. Tune into your Microsoft Teams meeting.

 icon in the toolbar in the top-right corner.

 while opening your PDF. If your PDF is on a cloud source and opened in a tab, choose 

. This floating bar confirms you are sharing screen:

 when you no longer want others to view your PDF in the meeting.

This method of presenting files in Teams is best 

 through the content live. It is also suitable in situations when you don’t want your meetings’ participants to open the files on their own devices.

#2. Share a PDF via File Upload in the MS Teams Chat

If you want to share a PDF in Microsoft Teams meeting so 

 and view them at their convenience, use Microsoft’s file upload function.

Here is how to send files during a Microsoft Teams call:

 icon, shaped like a paper clip, and select 

: The Teams chat PDF upload can take a bit of time if it’s a large file. To avoid this setback, you can 

Among the file-sharing options in Teams, sharing a PDF from a 

, like OneDrive or SharePoint, keeps your chat clean. Furthermore, it 

 6. Share the OneDrive link in your Microsoft Teams meeting's chat.

1. Upload your PDF to SharePoint by clicking 

 in the top-left corner when your PDF opens.

4. Share the SharePoint link in your Microsoft Teams meeting's chat.

 your PDF into Google Drive or upload it by clicking

5. Share the Google Drive link in your Microsoft Teams meeting's chat.

7. Share the Dropbox link in your Microsoft Teams meeting's chat.

What to Do if Sharing a PDF in Teams Meetings Fails?

Sharing a PDF in a Microsoft Teams meeting is usually simple, but technical issues can still get in the way. 

, links not working, or participants cannot access the document, there are a few reliable steps you can take to troubleshoot the problem.

When sending a PDF on a Teams call from OneDrive, SharePoint, Google Drive, or Dropbox, make sure to 

. In many cases, the issue is caused by restricted permissions. Set the file to allow viewing by 

, or grant access to specific individuals attending the meeting.

If the PDF was attached to the Teams meeting chat but is not appearing for others, try 

 after a minute or two. Files can sometimes fail to upload properly, especially if there were Internet interruptions during the process.

Microsoft Teams meeting only supports files 

, and even within this range, larger PDFs can cause problems during upload or take longer to open for others.

If your file is large, consider compressing it, removing unnecessary content, or 

. However, keep in mind that you have a maximum of ten Teams meeting attachments.

#4. Update, Switch, or Restart the Application

If the issue seems to be with Microsoft Teams itself, check that you are using the 

 resolves temporary glitches as well. Close the application completely, wait 30 to 60 seconds, reopen it, and rejoin the meeting before trying to share the PDF again. With the web version, it helps to 

If none of the in-meeting sharing methods work, follow up by sending the PDF directly to participants afterward. You can 

 or through platforms your team already uses, such as 

. This ensures everyone receives the file, even if technical issues disrupted access during the meeting.

Guide on How to Share a PDF in a Microsoft Teams Meeting

Discover how to upload a PDF to WordPress: add it to the Media Library, then insert in posts or pages via Gutenberg, a link, or a download button.

To upload a PDF to WordPress, first add it to the Media Library. Then, you can insert it into a page or post using the Gutenberg Block Editor—either by linking text to the file or by adding a download button.

Because WordPress handles the technical side for you, there is no need for advanced skills to start sharing valuable resources. In this article, we will walk you through the standard Media Library method, show you how to embed PDFs directly in posts and pages, explore plugin-free options, and cover quick fixes for common upload issues.

Uploading PDFs to your WordPress site lets you share many types of content, such as e-books, reports, menus, brochures, etc., making them easily accessible to your audience. Let's take a closer look at the specific benefits and common uses:

Benefits of Using PDFs on Your WordPress Site

There are many benefits to using PDFs on your website, including:

The PDF format preserves all elements of your content, including fonts, colors, images, and layout. So, your file will appear the same on any device and prevent issues like 

With PDFs uploaded on your WordPress site, visitors can download them or 

 with just a few clicks. In this way, your files reach more people. Furthermore, you make your content accessible even offline.

Providing a professional way to present documents. 

You can create polished PDFs that reflect your own or your business’s quality standards. For instance, for branding, it is possible to include logos, as well as custom colors and fonts, to build trust with visitors and encourage engagement.

Here are some of the most common uses for PDFs:

These in-depth resources can help you showcase your expertise and reach visitors whose goal is to learn more. E-books read on Kindle and other e-readers can also provide an entertainment value. If designed as 

, they can include images, diagrams, links, etc.

 often come with images or diagrams to make complex processes easier to follow. For convenient use offline, they can be downloaded or printed.

Restaurants, cafes, or service providers can use PDFs to share menus or price lists in a visually consistent format. Customers can easily download, print, and share them with others.

PDFs let you present research or project results in a structured way. You can include charts, graphs, and images to share insights with your teammates, clients, or other stakeholders, without having to worry about formatting issues.

How to Prepare a PDF for WordPress Upload?

To prepare a PDF for upload, follow these simple steps and 

Large files can slow down your WordPress site and affect user experience. Therefore, you should 

 and remove unnecessary elements where possible.

. It is best to use clear, descriptive file names like “resume-template.pdf” or “marketing-guide-2025.pdf” to make it easier for search engines to understand your content and improve discoverability.

Your PDF needs to be accessible to all users. Adding alt text for images, including descriptive headings, and providing clear PDF metadata so screen readers can interpret the document are the best ways to go about it.

How to Upload a PDF to WordPress (Media Library)

 is the most direct method. It stores your file directly in WordPress's built-in media management system, so it is 

 for linking, embedding, or downloading throughout your site.

 Access your WordPress admin area by going to yoursite.com/wp-admin and entering your login credentials. Once logged in, you will see the main dashboard interface.

. You will see the media upload interface where you can add various file types, including PDFs.

You can either drag your file directly onto the upload area or click 

 to browse your computer. WordPress will upload and process the file, with a progress bar during the upload.

 Once uploaded, click on the PDF in your 

. You can now use this URL to create links to your PDF in posts, pages, or menus.

How to Add a PDF to a WordPress Post or Page

To insert a PDF in a WordPress post or page, consider using the Gutenberg Block Editor, linking text to a PDF file, and adding a download button. You should 

choose based on how you want visitors to interact with your PDF

. Let’s break down the steps for each method.

#1. Using the Gutenberg Block Editor (File Block)

 button to add a new block, then search for 

automatically creates a download link with the file name and file size displayed.

You can customize the link text or choose to show the PDF inline by toggling the 

To link text to a PDF file, simply highlight any text in your post or page, click the link button in the toolbar, and paste your PDF's 

This method of linking a PDF in WordPress provides a 

 where visitors can access additional resources without breaking from their content flow. The linked text will appear with your theme's standard styling.

You can add a PDF to WordPress by creating a custom download button through a button block or HTML. Select the 

Set the link to your PDF’s URL, and customize the appearance with colors and text like "

How to Add a PDF to WordPress Without Plugins

It is also possible to add documents to WordPress without plugins. Although 

 offer enhanced features for displaying PDFs with custom viewers, toolbars, and responsive layouts, you can easily embed PDFs directly into WordPress without them.

 using the standard WordPress upload process. Once uploaded, copy the file URL. Then, in your post or page editor, switch to the HTML/Code view and insert either an <iframe> or <embed> tag:

display the PDF directly within your webpage’s content

 so visitors can view it without leaving your site.

The HTML approach works well when you need 

you won't have to install plugins, and it loads quickly while ensuring compatibility across WordPress updates without additional maintenance.

However, if you want the user experience to go beyond basic viewing, plugins are better. They can provide 

 such as thumbnail previews, page navigation controls, search capabilities within the PDF document itself, etc.

Keep the following in mind when troubleshooting common issues with WordPress file upload:

WordPress’s default upload limit is typically 2-8MB. To increase this limit for larger PDFs rather than having to 

, add this code to your theme's functions.php file: ini_set('upload_max_filesize', '64M'); and ini_set('post_max_size', '64M');. Alternatively, contact your hosting provider to adjust the PHP settings or add directives to your .htaccess file.

error, it could be because of security plugins or server configurations blocking uploads. Check your settings to ensure PDFs are whitelisted. You can also add PDF support by inserting this code in functions.php: function allow_pdf_uploads($mimes) { $mimes['pdf'] = 'application/pdf'; return $mimes; } add_filter('upload_mimes', 'allow_pdf_uploads');

 can cause broken links. You should always verify file URLs in the 

after changes. It helps to use relative URLs and consider using WordPress's built-in attachment pages for more reliable linking. Regularly checking your PDF links using a broken link checker plugin is also a good idea.

Prepare Your PDF for WordPress With PDF.net

 streamlines the prep process with a full suite of intuitive tools. To make your documents easier to follow, you can 

 so readers can reference content quickly.

 to draw attention to important details. Best of all, you can do it all right in your browser, ensuring every element is polished before publishing.

Now that you know how to upload a PDF to WordPress through the Media Library, you can easily add it to a post or page.

Each option listed above makes it simple for your visitors to view or download the file, depending on what works best for your site. Also, remember to test your PDF links after publishing to ensure visitors can access them properly and that the content displays correctly across all devices.

#1. Can I track how many people downloaded my PDF in WordPress?

track how many people downloaded your PDF in WordPress by using 

 to your PDF links. These options let you see download counts, user locations, and referral sources for deeper insights.

#2. How do I make a PDF open in a new tab in WordPress?

To make a PDF open in a new tab in WordPress, highlight your text, click the link button, paste your PDF’s URL, and toggle the 

 option in the link settings panel when creating text links. For 

, add target="_blank" attribute to your link: <a href="your-pdf-url.pdf" target="_blank">Link text</a>.

#3. Are there free plugins for embedding PDFs in WordPress?

Yes, there are free plugins for embedding PDFs in WordPress, such as the basic version of 

. These provide simple embedding functionality; their premium versions offer more advanced features like custom styling.

How to Upload a PDF to WordPress: A Step-by-Step Guide

Discover the six best fonts for medical business documents and take advantage of handy formatting tips to keep your content clear and credible.

The best fonts for medical business documents are clean fonts, such as Times New Roman, Georgia, Garamond, Arial, Calibri, and Helvetica. Choosing the right font is vital for such documentation, as decorative and complicated ones that are hard on the eyes can lead to confusion or misinterpretation.

This guide covers the best font options you can choose for this purpose, explains why they work, and offers formatting tips to help you make your content look polished and professional.

Are Fonts on Medical Business Documents Important?

are important since they affect how easily patients and medical professionals can read the information

, particularly when it comes to diagnoses, instructions, or billing details.

Besides clarity, fonts significantly impact the credibility of a medical business document, so illegible or overly stylized fonts can make even accurate information seem untrustworthy. On the other hand, using professional fonts with a formal "tone"

Moreover, for accessibility, fonts must be readable in different sizes and across all types of devices. This ensures that patients, healthcare workers, and administrators, regardless of age or ability, can easily comprehend the information provided.

4 Qualities of Fonts Ideal for Medical Business Documents

There are specific qualities that distinguish the best fonts for medical business documents, so let's explore each in detail.

Medical business documents can be shared physically and digitally, so they must be readable in different environments. A good font remains 

 to prevent eye strain and ensure that the overall content is accessible. It is also important for reducing errors when looking at patient instructions and prescriptions.

A font can influence how seriously a document is taken by serving as a visual cue, and a clean one 

 of medical records, reports, and forms. On the other hand, decorative fonts that look cute or somewhat childish can make the document feel unprofessional and unreliable.

#3. Compatibility Across Digital and Print Formats

When you share your medical business document as a 

. That being said, script fonts are usually unreliable because they do not support all languages and character sets.

Choosing the best fonts for medical business documents also applies when you are printing a PDF because unsupported fonts can cause spacing errors, missing characters, or unexpected substitutions.

#4. Compliance With Accessibility Standards

Medical documents should be readable for everyone, including those with visual impairments. Fonts with 

 make your content more inclusive; you should also look for ones with 

even stroke weight and low stroke contrast

 to improve readability at smaller sizes.

To determine accessible fonts for medical documents, test your option at different sizes and colors, and with various lengths of text. You can also try to italicize, bold, and underline it; this way, you can see how well it holds up in real-world conditions.

6 Best Fonts for Medical Business Documents

The best fonts for medical business documents include some 

serif fonts, as well as specific sans-serif ones

 have small strokes at the ends of each letter, while 

 have simple lines without strokes. Both styles can help your content maintain clarity and credibility.

Times New Roman is one of the best medical business font styles, as it is a traditional serif font trusted in professional settings. Thanks to its balanced letter spacing, it is 

scales well across print and digital formats

, reducing the risk of layout shifts or rendering issues when you export to PDF. Because it is widely installed on most systems, Times New Roman helps 

 when sharing files with colleagues or patients.

 on the screen, and it’s a common choice for 

This font has a modern feel that suits healthcare settings and also 

, helping your materials maintain a consistent, credible appearance. So, if you want a font that 

feels both approachable and authoritative

Garamond is another professional font for medical papers and patient instructions. Compared to other serif fonts, it has soft curves that offer a 

. It also has balanced proportions that make dense text in detailed reports 

 without worrying about overlap, thanks to the efficient use of space that Garamond boasts. This means you do not necessarily have to 

 when sharing longer documents due to size limits, as your document will be more concise and the text will be well spread.

Arial is one of the most readable fonts for healthcare papers because it has a clean design. On screen and paper, its generous spacing also improves readability, while its consistent stroke weight 

Moreover, since Arial is installed on nearly all operating systems, it helps 

 when you share files or convert them to PDF. It is especially effective for quick-reference guides that need to be understandable at a glance.

Calibri is a contemporary sans-serif font and a default in many 

. It has rounded edges that give it an approachable style, and its balanced proportions make long passages of text 

As one of the best fonts for patient communication, Calibri 

; it limits the chance of display issues when 

Helvetica is a popular commercial font featured in brand logos like American Airlines, BMW, and Panasonic. However, its neutral design is also highly suitable for medical business documents that require clarity and consistency.

, especially at smaller sizes. Its condensed spacing allows you to

, so it is great for medical reports and papers.

3 Font Size and Formatting Tips for Medical Business Documents

Proper font size and formatting ensure that your medical business documents look professional and are easy to read. Here are some general guidelines to keep in mind:

A font size directly impacts how easy it is to read a document. For most body text, 

, since this size keeps the text legible without taking up too much space.

To create a clear hierarchy, headings should be noticeably larger; 

usually works well for headings, while subheadings can be slightly smaller, at 

The font size for medical forms, labels, and patient instructions should be

. Going below this can make essential details difficult to read.

#2. Line Spacing and Paragraph Formatting

The way you space lines and format paragraphs can also affect how easy it is to follow medical business documents. Generally, 

makes the text less cluttered, which helps readers process information more comfortably.

In contrast, single spacing can make the text overwhelming, especially when it is longer. Double spacing might seem like a good idea, but it is rarely necessary, as it can make your content appear drawn out.

left alignment is typically the best choice

. It keeps the text easy to read, with clean edges that guide the eye naturally from line to line. Avoid using justified alignment, as it can create uneven spacing between words and make large blocks of text harder to follow. You should use center alignment for headings or titles only.

Document Management

Guide on How to Share a PDF in a Microsoft Teams Meeting

How to Upload a PDF to WordPress: A Step-by-Step Guide

6 Best Fonts for Medical Business Documents & Tips to Format

How to Store Legal Documents: Do’s, Don’ts, and Best Practices

How to Email a Large PDF File: 3 Simple Methods

How Do I Make a PDF File? 7 Ways Explained With Steps