Employers use Form I-9 to verify the identity and employment authorization of their employees, whether they are U.S. citizens or noncitizens.
Fill out our editable Form I-9 online by simply typing the required information directly into the empty slots. Once that’s done, download the form to your device.
Employers use Form I-9 to verify the identity and employment authorization of their employees, whether they are U.S. citizens or noncitizens.
Fill out our editable Form I-9 online by simply typing the required information directly into the empty slots. Once that’s done, download the form to your device.
Step 1: Open Form I-9 in our PDF editor.
Step 2: Review a list of acceptable verification and authorization documents.
Step 3: Ask your employee to complete and sign Section 1 and present a document for inspection.
Step 4: Inspect your employee’s documents.
Step 5: Complete Section 2 according to the Form I-9 instructions.
Step 6: Store the form in your records for at least three years.
Form I-9, known as Employment Eligibility Verification, is a document that verifies the identities and employment authorizations of workers hired in the U.S. This form isn’t only used for foreign residents; employers must complete it for U.S. citizens, as well.
Employers are required to file Form I-9 for every individual they hire to work for them. However, employees also contribute by filling out Section 1 of the document.
Form I-9 doesn’t have a single deadline, but it must be completed once employment starts. More specifically, the employee should fill out Section 1 by the first day of work, while the employer must finalize the legal form no more than three business days after employment starts.
Penalties for Form I-9 violations vary based on the type and severity of the offense and are adjusted annually for inflation. Fines can range from several hundred to several thousand dollars per violation, with higher penalties for knowingly hiring unauthorized workers.
You don’t file Form I-9 anywhere; instead, you must retain the form for each employee for three years after the date of hire or one year after employment ends, whichever is later. That way, you are prepared in case of an inspection by government officials from the Department of Homeland Security (DHS), Department of Labor, or Department of Justice.
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You can get a blank Form I-9 from pdf.net or from the official U.S Citizenship and Immigration Services (USCIS) website. Once you have the document, open it in our editor to complete it.
If you’re an employee completing Section 1 of the Form I-9, you can typically submit it to the employer electronically through a DHS-compliant electronic I-9 system. If documents are examined remotely, the employer must follow a DHS-authorized remote inspection procedure and properly note this on the form, where applicable.
If your Form I-9 is missing information, you should add it to the document as soon as possible, while making sure you initial and date the change. You should explain in written form why the information was missing initially. To avoid this, always cross-check your document with a Form I-9 example.
You can fill out your Form I-9 online by using pdf.net or another service that meets DHS’s standards.
This form is free to view and edit, but you can’t download it without a subscription plan. Check pdf.net’s pricing page to see the available ones.
You can correct mistakes on Form I-9 by following the same procedure as when adding missing information. Line through the errors, add the correct information, and date and initial the change. After that, attach a letter explaining why the error was made.
Yes, an I-9 is still required as a key document for employers. After all, it’s proof that you’re not hiring individuals who are unauthorized to work in the U.S.
An I-9 is a form that can quickly be completed and stored, so it shouldn’t take you too long to fill it out, whether you’re an employee or an employer.