This guide covers how to create a PDF template using PDF.net, Google Docs, Microsoft Word, and Canva, and make it reusable.

Learning how to create a PDF template helps you build reusable documents for invoices, contracts, reports, resumes, and more. In return, these offer consistency, accuracy, and efficiency for businesses, educators, and professionals by eliminating the need to write documents from scratch each time.

If you want to make your own PDF forms you can customize and use whenever needed, this guide covers the best tools and tips to help you do so quickly. Let’s get right into it!

reusable document with a fixed structure and design 

that can be customized for each new use, such as invoices, receipts, or proposals.

 (non-interactive, ideal for planners and checklists) and 

 (interactive, with fillable fields for invoices, contracts, and forms).

 to design, edit, and reuse templates online—users can add text, images, fillable fields, and eSignatures, then export or share securely.

 designed to maintain a consistent structure and styling every time it is used. It allows you to 

Unlike a standard PDF, which is typically used for sharing or archiving finalized information, a PDF template is meant to be duplicated, reused, and customized; for example, as a 

, which is a non-interactive one and typically serves as a visual guide. It often works well for planners, worksheets, branded proposals, and printable checklists.

, which is interactive and includes fields that 

 into, so it can be digitally completed, saved, or submitted. These PDF templates are commonly used for invoices, contracts, application forms, and reports.

4 Tools You Can Use to Create PDF Templates

The four tools you can use to create PDF templates are 

 with a full suite of tools for creating PDF templates. It works directly on your browser and uses encrypted connections to protect your information. You can upload your file, rearrange the pages, and then edit the text directly. For formatting, you can change the fonts, add images, and 

Additionally, if you are working with PDF bills of sale or contracts, it is also easy to turn your PDF into a fillable form for eSignatures recognized under the ESIGN Act. Many professionals, like HR coordinators, small business owners, and digital product creators, use templates created by PDF.net to streamline their workflows.

PDF.net’s intuitive interface also allows you to save reusable PDF layouts without any technical expertise. So, it is entirely possible to make a PDF document layout from scratch in just a few minutes, even if you don’t consider yourself tech-savvy. Plus, after saving your file, there’s also an option to 

 before publishing or share it via email safely.

, you can create multi-column layouts, insert tables, add branding elements like logos, and adjust the headers, footers, and page numbers, all within a familiar interface.

By making it simple to apply consistent formatting with built-in styles, Microsoft Word is excellent for business documents, reports, resumes, and other forms of official communication.

Once the PDF template’s design is ready, export the document as a PDF (

, as Word’s form fields created with the 

 tab often do not carry over cleanly when exported to PDF.

 enables real-time collaboration while designing a PDF template, allowing multiple users to work simultaneously from a laptop, tablet, or phone. Every edit is automatically saved and synced with Google Drive, so you never lose progress.

Besides the basics like paragraph styles, tables, charts, and images, you can add 

, including meeting notes, email drafts, and simple decision logs. These are great for recurring internal templates, client communications, and project documentation.

; otherwise, you can export the file as a PDF (

) and use PDF.net to add fillable fields or finalize it for reuse.

 offers a visually intuitive way to create PDF templates online.

You can start by choosing from the many free or Pro templates, or design from a blank page using drag-and-drop elements, such as text boxes, icons, and shapes. It’s possible to add logos and fonts for consistent branding, as well as some of Canva’s built-in alignment tools for a tidy appearance.

with Canva since you can play around with graphics, text effects, and layered elements to make eye-catching documents, such as resumes, brochures, and branded documents.

Once you are happy with your PDF template design, you should:

Note that if you use Canva Pro elements in your reusable PDF layout, you will have to pay for them upon downloading; otherwise, they will be watermarked.

Here is a quick breakdown to help you pick the right tool for the job:

How to Create a PDF Template using PDF.net in 3 Steps

 to create a reusable, fillable PDF template, even if you have never edited a file like this before. Here is how to create a PDF template online:

Start by uploading your base document or starting from scratch inside PDF.net. You can add text by selecting 

Change its size and style to create a hierarchy and insert visuals by clicking 

 files, and then resize and position as needed.

 from the left-side panel, use the slider to set the 

Titles, headers, logos, lines, and static text can build the foundation of your PDF; this layout will remain consistent across every reuse.

For longer templates, you have the option to 

3. Decide where you want the page number to be.

5. Choose between four page number formats.

 and its color, size, and style as needed.

7. Preview what it looks like on the left-side panel.

 in the toolbar, and then anywhere on the document to create fillable PDF forms.

Drag the desired field into place; each field can be resized, labeled, and customized for consistent formatting. More specifically, you can adjust the:

In addition, you can change the font, size, color, and alignment of the 

Once the layout and fields suit your needs, 

It’s also possible to share your PDF with others by 

, embedding it on your website, or attaching it to internal systems.

This guide covers how to create a PDF template using PDF.net, Google Docs, Microsoft Word, and Canva, and make it reusable. 

How to Create a PDF Template and Make It Reusable & Fillable 

Learn how to print a PDF on a Mac easily from Preview, Chrome, and Safari, and fix any potential issues with our handy, step-by-step instructions.

You can print a PDF on a Mac without downloading any software 

by using your computer’s built-in apps like Preview, Safari, Chrome, or Microsoft Word

. Once you know the steps, you can get your documents on paper whenever you need them.

Besides some tips on how to perform these procedures, we will also teach you how to print password-protected PDFs and troubleshoot common issues during the process. By the end of this macOS PDF printing guide, you will have everything you need to get physical copies of your files with minimal hassle.

You can print PDFs on a Mac with built-in apps like Preview, Safari, Chrome, or Microsoft Word, all of which support direct printing with customizable settings.

consistency and reliability, maintaining layout, fonts, and images during printing. Also, it supports security features like password protection.

Password-protected PDFs can be unlocked and printed through Preview or PDF.net (with proper authorization), allowing you to save and reprint unrestricted copies.

Common printing issues are easy to fix by updating printer drivers, restarting devices, saving a new PDF copy, or checking printer status and supplies.

 includes built-in support for this document format across multiple apps. The most common way to print a PDF on a Mac is through 

, the default app for viewing such files and images on your device.

If you are viewing a file in your web browser, you can print directly from 

, allow you to print without any special setup.

There are several benefits to printing a PDF on a Mac, including:

. You can customize your print settings on a Mac, such as selecting specific pages to print, choosing one-sided or double-sided output, and printing in grayscale.

. macOS preserves your formats, fonts, and images; what you see on your screen will be the same when you print on paper.

. You can count on macOS's stable rendering. Usually, even large files with detailed graphics can be printed without crashing.

. macOS respects PDF security settings, so password-protected files stay locked unless you enter the correct password.

How to Print a PDF on a Mac: Step-by-Step

Look at the preview panel on the left to confirm everything is ready for printing.


If you want to print only some of the PDF pages, you should:

 and select the thumbnails of the pages you want to print on the left panel.


Check your printing settings and modify them if necessary.


Preview the pages on the left to ensure everything is in order.


How to Print a PDF on a Mac from Chrome or Safari

Print a PDF on a Mac from Chrome or Safari

 icon in the right corner at the top of the screen. A 

Verify that your file is ready for printing by previewing it in the left-side panel.

. Select your printer and set the number of copies. Then, check the box next to 

 if you want a double-sided print. To print all or designate the page ranges, check the 

Verify that your pages are ready for printing by checking the preview panel on the left.


Verify that the pages are ready for printing

, it may be due to an issue with your internet connection or security settings. Disabling pop-up blockers temporarily and trying to open the PDF again might help in such cases.

Printing Password-Protected PDFs on a Mac

If the PDF creator applied restrictions to specific actions, such as printing, copying, or editing, without fully locking the file with a password, those options may appear grayed out. These can be set separately from a full-document password.

If you know the password, enter it to unlock the PDF for printing. Once unlocked, you can 

Save the document as a new copy without restrictions

 from PDFs. However, make sure you have legal permission to print encrypted PDFs on a Mac, as unauthorized removal of restrictions may violate the terms of use.

Printer Not Responding: Common Troubleshoots and Fixes

Sometimes, even when everything appears to be working properly, your printer may not respond, or your PDF may not print correctly on a Mac. This can happen for several reasons, including outdated drivers, temporary glitches, or file errors.

Your Mac can’t communicate with the printer properly if you have 

Look for any available driver updates or visit the manufacturer’s website to download the latest version.

updating drivers resolves connection problems

. These four steps can help address unresponsive printers:

Turn off your printer and unplug it for 30 seconds.

If it's not your printer’s fault, the culprit may be your PDF; a complex or corrupted PDF file may easily fail to print. Therefore, it is best to

, free of hidden errors, in the following way.

Make sure your printer has paper and enough ink or toner by doing the following:

Also, confirm that it is selected as the 

 to see whether the problem is with the PDF or the printer itself. Then, it is easier to find a way to fix PDF printing issues on your Mac.

Before Printing PDFs: Essential PDF.net Tools

If you want to prepare your PDF files before printing them on a Mac, you can

. This browser-based platform provides a 

 to help you manage PDFs quickly and securely.

For example, when you are working with contracts, you can make them fillable for 

 by compressing or splitting large documents. Additionally, when handling invoices you need to archive, it’s also possible to 

No matter what you're working on, PDF.net can help you 

 Moreover, you can rest assured that all files are processed over 

Printing a PDF on a Mac is simple once you know where to look and how to adjust your settings. With built-in apps like 

, you can print your documents without installing extra software.

If you run into issues, try updating your printer drivers, restarting your devices, or saving a new copy of the PDF. For password-protected or restricted PDFs, tools like PDF.net help you unlock files and prepare them for printing.

#1. How to print a screen as a PDF on a Mac?

To print your screen as a PDF on a Mac, press 

 to capture your screen. The screenshot will be saved as a 

 to save it as a PDF. Then, open the PDF, click 

If you cannot print your PDF on a Mac, your PDF may be password-protected, corrupted, or too large. Try to unlock restrictions using PDF.net or 

your printer must support duplex printing

How to Print a PDF on a Mac: Easy Guide for All macOS Users

An expired PDF is a file you can no longer access after a certain time. Learn why PDFs expire, how to set expiration, and keep your documents secure.

An expired PDF is a document that can no longer be accessed because it has passed its set expiration date.

Some PDFs, such as subscription-based files, have limited time access, so once they have expired, you will not be able to view them. Others can be locked after certain conditions, like the number of times it has been opened or printed, to ensure secure sharing.

Usually, companies, legal and HR professionals, as well as educators, set for files to expire. In this guide, you will learn more about what an expired PDF is, what happens when the time is up, other ways to protect your document, and more.

PDFs expire because their creators or distributors want to 

maintain data sensitivity and security compliance

. Also, DRM (Digital Rights Management) protection can play a role. Let’s take a closer look at each reason with examples:

An organization might want to limit who can see a PDF and for how long to safeguard sensitive information. For example, if they share a 

, such as a contract that should only be accessed within 7 days, after that, the PDF expires, so no one can keep accessing it.

Publishers might want to protect their paid content, like e-books, reports, presentations, and courses. For instance, if you buy a digital product with access for 30 days, you cannot go back to it later or share it with someone else and hurt publishers’ sales.

In certain industries, outdated documents need to be withdrawn to meet laws and regulations and ensure that no one uses old details by mistake. Financial statements, for example, are generally not valid after a certain date.

DRM (Digital Rights Management) protection. 

 to control how their files are used. For example, if they set a PDF to expire after 15 days, it stops unauthorized sharing, printing, or archiving. This way, creators enforce limits without having to manually check in with their PDF’s recipients.

 is one way to make a PDF expire after a certain date. You can write a script that 

Attach the script to a specific document action

 within it, like getting the current date, defining the expiration dates, comparing the two dates, and taking action after the comparison.

However, note that this approach to locking PDF files 

 if your recipients' PDF reader has JavaScript enabled. Moreover, not all PDF readers fully support JavaScript.

To secure a PDF with expiry dates and conditions, you can 

. Here are few tools and how they compare:

allow you to set expiration dates on shared links to PDFs. This method is ideal for temporary access 

 needing to alter the actual document or use third-party tools. It works well for client-facing proposals, presentations, or offers that should only be available for a set period.

 and the person trying to access it might see a message like “

 to a 404 page when you try to open an expired PDF online.

Whether you can reopen an expired PDF file depends on 

 and access was restricted through a temporary PDF link, then once the link expires, you will have to contact the sender and request access.

on a device, it might still be accessible unless there are built-in restrictions like 

 or DRM settings. In this case, you will not be able to open the PDF even though you have the file.

Expired PDFs and expired links might seem similar, but there is a key difference.

like embedded scripts or DRM settings. Even if you copy the file to another device, it will remain expired.

An expired PDF link occurs when a PDF is stored in the cloud, such as Google Drive. In this case, the file has no expiry, but the shared link has a limited access time. 

Once the link expires, the PDF is locked,

 and you will not be able to view it anymore.

To determine if it is an expired PDF file or an expired PDF link, save the file to your device before the expiration date. If it still opens later, 

Follow these steps to set a PDF expiration date on Google Drive:

Open your PDF in Google Drive. If it is not already in your Google Drive, upload it by clicking 

Enter the email addresses of your PDF recipients in the 

Enter the email addresses of your PDF recipients

 and click the dropdown arrow next to the recipient whose access to the PDF you want to expire.

 in the dropdown that appears. A calendar will display.

Select when you want the document access to expire, and then click 

 dialog box, the PDF expiration date appears under the recipient’s name or email address.

This is one of the easiest ways to set a PDF to expire on a specific date; however, you will need a 

Set an expiry date for your PDF using OneDrive by following these steps:

Set an expiration date in MM/DD/YY format under 

Upload your PDF to Dropbox. Click the black 

Click Manage next to Anyone with this link can view

Alternative ways to protect your PDF files include:

This requires the recipient to enter a password to open the file or perform other actions like 

A certified PDF includes a trusted digital signature that is invalidated if any changes are made after it has been certified. It can help confirm your PDF’s authenticity and protect it from tampering.

This can include designating what recipients can do with your file, like copying, printing, editing, or sharing with others. You can control all this without blocking access entirely.

 is a faintly visible image or text in the background of your PDF to discourage unauthorized use. It can say something like “Confidential” or display your business’s logo, for instance.

This means removing sensitive information from the PDF permanently, so it cannot be recovered even if someone tries to edit the file later.

You can use these methods in addition to making your PDF expire after certain dates and conditions.

 comes with a full suite of tools that you can use right from your browser. You can change some PDF permissions, remove certain details by 

, adding images, and inserting fillable fields to 

, so you do not have to worry about potential security issues while handling files on it. Whether you are preparing personal records, reports, or contracts, PDF.net helps you do so

An expired PDF no longer provides access to recipients after certain dates or conditions. PDF expiration is used for many reasons, from protecting copyrights to staying compliant with legal document storage regulations.

If you need to protect your PDF, lock and limit actions on your file, in addition to setting it to expire with JavaScript, DRM software, or a Cloud Platform. If you are trying to access a PDF that has expired, it is best to reach out to the creator or distributor. Do not try to bypass restrictions, as you can violate data protection laws.

. If you want to do so as a recipient, it depends on how the PDF expiration date was set. If the file uses embedded scripts or DRM settings, you typically cannot remove the expiry.

#2. Is it legal to bypass an expired PDF?

to bypass an expired PDF. Trying to circumvent expiration measures can violate copyright laws or contract terms.

#3. How do I send a PDF that expires after 7 days?

To send a PDF that expires after 7 days, 

 and make sure the recipient knows to review it within 7 days.

#4. Can I set an expiration date on a PDF for free?

 set an expiration date on a PDF for free using 

; these can create temporary PDF links and add basic restrictions. However, options like 

To recover old PDF files that have been deleted, check your device’s 

 first. For corrupted or damaged PDFs, look in your 

 might also be because of the Internet, so double-check your connection.

What Is an Expired PDF: Reasons, Causes & How to Fix It

This guide outlines three easy ways on how to post a PDF on Facebook, as well as tips to help you make Facebook-friendly PDFs. 

Facebook does not allow you to upload PDF files directly to personal profiles, which can be frustrating if you are trying to share a document with friends or followers. In search of an answer, you Google, “How can I post a PDF on Facebook?” finding only vague explanations or complicated procedures. However, there are simple solutions.

In this guide, we will show you how to upload your file to a cloud service and get a shareable link, convert it into an image, and then post that, or embed a PDF link to a page’s post. Also, we will provide tips on how to make PDFs more Facebook-friendly!

Method 1: Upload a PDF to a Cloud Service and Share a Link

 and sharing a link is one of the easiest ways to post a PDF on Facebook. You can use 

PDF Features

How to Create a PDF Template and Make It Reusable & Fillable

How to Print a PDF on a Mac: Easy Guide for All macOS Users

What Is an Expired PDF: Reasons, Causes & How to Fix It

How to Post a PDF on Facebook: 3 Easy Methods Explained

What Is an Affidavit: Key Facts and Tips for Creating Your Own

How to Add Audio to a PDF: 3 Easy Methods With Steps

How to Make a PDF Invoice: Create Simple Invoices in Minutes

What Is Data Residency? Understanding Digital Data Location

How to Post a PDF on Instagram: 4 Simple Methods That Work