Want to change fonts in a PDF? Learn how to edit font style, size, and color with PDF.net to improve readability and give your document a professional touch.

To change the font in PDF documents, you should visit PDF.net, upload your document, select the text editor, and find and switch the existing font style to another one.

Changing fonts in PDFs makes your document neater, as using standard, clear, and non-decorative fonts can 

. Moreover, you can make a single file with different fonts uniform by changing them to one main font, which can also make it look more professional.

Since PDFs aren’t as easily editable as Word files, switching fonts can be tricky. But worry not because we are here to show you the most straightforward ways to do so and share tips 

 by replacing decorative or inconsistent typefaces with clear, standard fonts.

 include embedded or restricted fonts that prevent full editing; these can be resolved through file conversion, OCR, or flattening.

ensure text displays correctly across all readers and devices

, use readable fonts, limit decorative ones, and flatten your file.

, you can adjust the font type, size, color, and style. Also, conversions to Word or Excel via PDF.net allow for broader font editing flexibility before re-exporting to PDF format.

How to Change Font in a PDF Using PDF.net

To change the font in a PDF using PDF.net, use our 

#1. Visit the Website and Upload Your File


Visit the PDF.net Website and Upload Your File

 in the top left corner. Drag and drop your file into the box labeled 

 to select it manually. The upload process will automatically be completed after this.

Once the upload ends, a new window will open, showing your document with editable text fields. You can 

 variants (e.g., using Times New Roman instead of Courier, both of which are 

 typefaces). Additionally, you can change the font color, size, and style. Just click the text field you want to edit and select the text within the field.

The dot on the left, symbolizing the font color, will have the original text color (usually black), which you can click to choose between 

if you want to change this. Beside the font color button, you will see the name of the current font, and clicking on it will allow you to switch to another one.

The size toolbar is next to the font type menu, showing the number, which you can decrease or increase to make the font 

buttons, which you can use to change the PDF font style (

Lastly, you should save your newly edited file by clicking the 

button in the upper right corner. The automatic download process will last several seconds and store the file in your default download folder.

How to Convert PDF to Word or Excel and Change Font

To convert a PDF to Word or Excel and change the font, you need to use our PDF converter and designated offline programs.

This process is easy and requires minimal effort; here’s what you should do:

Visit PDF.net and choose PDF-to-Word or PDF-to-Excel the conversion

Upload your file using the drop-down menu or the 

Upload your file using the drop-down menu or the Choose file button

Click Download to save your converted document

Double-click on your Word or Excel file to open it.

Select the text, click the Font ribbon under the Home tab, and choose the new font

 ribbon to change color, size, and style.


Use the Font ribbon to change color, size, and style

You can convert a PDF font to another one and change color, style, and size, but you may not be able to modify embedded PDF fonts.

First, you can change font type (e.g., switch from 

 to a handwritten font). Font type directly impacts the document’s readability, as different letter shapes can be easier or harder to understand.

In addition to using different font types, you can change the PDF font size. This can make the text 

, as you can enlarge letters that are too small. Also, resizing letters is a much easier way to improve a document’s readability instead of using complex methods, such as 

 or kerning, to adjust PDF font settings.

If you want to standardize your document, you can use the default black font color or decorate it by switching to warm colors. Similarly, you can emphasize important elements within the text by changing the font style (e.g., use bold and italics).

However, it is important to note that some documents 

. For instance, you may use a file with embedded fonts, which are not installed on your PDF reader, resulting in restricted editing (e.g., only being able to change font color).

When changing fonts in PDFs, it is essential to use readable fonts, be moderate while using decorative ones, and ensure that all readers can open such files.

Let’s examine these tips in more detail:

Choosing readable fonts is one of the most important things for having a 

. We know that there are numerous fonts with different typefaces and designs, but some may be difficult to read, especially if they are small.

Moreover, some fonts may be so distorted that it is almost impossible to read them. For this reason, we recommend using either 

. You can test the readability by using a PDF with unfamiliar content, changing the text font without previously looking at the content, and trying to read it for the first time.

Decorative fonts can make your text look more interesting, sophisticated, and polished. However, overusing them can also make your documents look more 

informal and casual and, therefore, less professional

Even if your file is not official (e.g., a government form), overusing decorative fonts can also

. The reason for this is that letters can take on weird shapes because of all the curves and decorative elements.

Some readers may be unable to open or render your new font correctly after changing it. To prevent this, you can flatten your PDF file. This will combine all different layers into one, ensuring that any reader can 

open and display the PDF text in its original form

, regardless of the manufacturer or operating system.

This will also facilitate the sharing process, as merging layers can shrink PDFs. Still, as flattening is one of the ways to make your PDFs non-editable, we recommend making a copy of your original file before doing so.

Troubleshooting Common Issues When Changing Fonts in PDFs

As PDFs are not as editable as Word or similar text documents, font editing may also be unavailable for some documents. For instance, some PDF readers may only allow you to change font size and color, but not type. A typical cause of this is 

, which are not installed on your reader.

Another reason why you may not be able to edit text or change PDF fonts is font restrictions, which are common for certain fonts (e.g., Google fonts). Finally, your PDF may be a scanned image, meaning that you cannot select text or change the font.

, which creates more editing opportunities and makes it easier for you to change the font. Once you are done, you can convert your document back from 

. File recreation is a conversion alternative. All you should do is copy the contents from your PDF to a blank Word or similar text file, change fonts, and save it as a PDF (this only works for editable documents).

Use an online reader instead of an offline one

. Offline readers typically require additional installation to render specific fonts. In contrast, online readers such as PDF.net will automatically recognize 

For non-selectable, image-based PDFs, you can use our OCR tool to make them 

, enabling you to change PDF fonts afterward.

Why Use PDF.net for Editing and Organizing Your PDF Files

You should use PDF.net for editing and organizing your PDF files because we provide 

In addition to editing text in PDF and changing font, you can also shrink your documents using our 

 if the new fonts make them too large. Our software offers lossless compression, preserving the 

Moreover, you can highlight text in PDF, draw, and add comments and sticky notes to boost the proofing process or direct readers’ attention to specific parts of the file. Plus, placing a digital signature on your document with our 

 is another useful option, which helps you enhance your file's credibility.

Unlike some free PDF editors, we provide 

maximum security for your documents and data

, as we use strong encryption, ensuring that only you can access your files. Lastly, our safety protocols involve deleting all your documents once you finish using our tools, which prevents misuse.

#1. Can I change the font in any PDF file?

Yes, you can change the font in any PDF file as long as it is standard and editable. On the other hand, you cannot do so in PDFs with embedded or restricted fonts or scanned-based ones.

#2. Why can’t I change the font in my PDF?

You can't change the font in your PDF as it may be embedded (requiring 

for offline programs) or restricted. Your PDF may also be image-based, which you need to make editable using OCR technology.

#3. Can I change the font size and color in a PDF, too?

Yes, you can change the font size and color in a PDF using software such as PDF.net. Our tool allows you to select text and make it larger or smaller while also switching between various font colors.

9 Best Fonts for Legal Documents + Professional Formatting Tips

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How to Change Fonts in PDF Documents: Fast and Easy

Knowing how to password-protect a Word document can help you prevent unauthorized use and editing and keep your confidential data safe.

To password-protect a Word document on Windows and Mac, you should use Microsoft Word on both operating systems.

and is a common practice for legal papers, business files, and contracts. In addition to these advantages, securing Word files with passwords also comes with certain downsides if not done correctly (e.g., weak passwords can be breached).

Therefore, it is crucial to know how to properly password-protect a Word document and when password-protecting PDF files using designated tools like PDF.net is smarter than using Word ones.

 on both Windows and Mac directly through Microsoft Word by selecting 

, as many data protection frameworks require privacy-by-design measures.

, but recovery is difficult if forgotten—making password management tools or backup copies essential.

, and PDF.net allows for encryption, complex passwords, and additional restrictions such as blocking printing, copying, and editing.

How to Password-Protect a Word Document on Windows

To password-protect a Word document on Windows, you need to open the file, find the password-protection option, and set the password.

Let’s take a detailed look at these steps:

Find the document you want to protect and double-click it to open it.

Click the File menu in the top-left corner

Choose Protect Document and select Encrypt with Password.

Save the changes by clicking the Save icon in the upper-left corner.

How to Password-Protect a Word Document on Mac

To password-protect a Word document on a Mac, you should use 

 to open it, find the protection feature, set the password, and save the file.

Select the Protect drop-down menu and choose Protect Document

Enter the password, confirm it by re-entering, and click 

Enter the password, confirm it by re-entering, and click OK

Upon leaving, save the document using the automatic pop-up window.


Why You Should Password-Protect Your Word Documents

You should password-protect your Word documents to 

, facilitate sharing, and comply with the necessary data regulations if needed.

Let’s see the benefits of Word password protection in greater detail:

Restricting access to Word protects your documents from

. For instance, you may have to upload your file to a drive to which various people have access. Still, if you want to grant file access to specific individuals only, 

it and share the password just with them.

Additionally, you can password-protect multiple files by creating a different password for each document, which allows you to 

manage access for different people and files individually

You can password-protect documents containing sensitive information to 

, as these may lead to various problems. For example, your file may include intellectual property, such as robotic 

 that your business plans to launch in the near future.

If your competitors find details about this, they may use it for their own development, 

. Similarly, hackers may steal your valuable data and sell it to other companies, which can also endanger your business.

As password-protecting a Word document restricts access, it automatically limits the opportunity to modify such a file. This means that your information is not only safe from copying or stealing 

Of course, this is important because some documents may contain data that users must not alter in any way. For instance, some factory machines may be dangerous if not used correctly, and the service manual can be the only source for safe use. So, before sharing the manual in a Word document, you can password-protect it to 

ensure that all instructions remain intact

Due to the rise of technology, many countries, unions, and companies have proposed safety acts to protect people’s 

. Depending on where and what you use Word documents for, you may need to password-protect them to comply with specific security protocols.

For instance, as a product designer, you may have to lock Word files to comply with the 

keep essential business-related data private

Additionally, such regulatory principles are also available globally, including the 

 issued by the Organization for Economic Cooperation and Development (OECD). These privacy guidelines regulate the 

Can Your Remove or Change Your Password Later?

You can remove or change your password after protecting a file 

. All you have to do is open your document, type in the password, find the protection feature, and enter the new password or erase the old one from the box.

While removing passwords from Word documents is easy, you will need a computer to do it or go through a tedious download process on mobile devices. In contrast to Word documents, managing PDF passwords is easier, especially with

Specifically, you can access our tools on 

. Like Microsoft Word, we also offer software for changing passwords and unlocking PDFs, among other security features.

 provides additional security for your files, as there are stronger and more versatile ways to protect PDFs.

This is because Word allows you to use only 

, limiting combinations of different characters. Plus, the option to encrypt Word documents is equal to standard password protection, as it does not scramble the file text but only limits the file access.

On the other hand, you can password-protect PDFs and choose a strong password, mixing different 

symbols, characters, numbers, and letters

. PDF file protection also implies advanced document encryption, which makes the text in your file unreadable and requires a long and complex key for decryption.

to set restrictions for your files. Unlike Word, which only provides editing restrictions, PDF.net lets you disable the option to create new fillable forms and print documents.

Troubleshooting: What to Do if You Forgot Your Password

Accessing protected files is impossible without a password. So, if you forget your password, try your best to get it back by 

checking your password tools or documents

 or asking people you share it with for help.

If there is no option for you to recover the password this way, you can open your file in other programs, such as WordPad.

Another way to restore forgotten passwords is to download and install 

or use similar software online. However, it is important to note that opening secured Word documents in programs other than MS Word may

 corrupt them or render their content useless

. Plus, the success rate of recovery tools is low, as the password-cracking process usually ends in an error or a damaged file.

With all this in mind, our best advice is to create a copy of your unprotected Word document (if it is not public), which you can use in case you forget your password. Also, you can store your password in another file and keep it safe from others. Finally, we recommend using 

tools, such as PDF.net, to remember your passwords

Using PDF.net as the Best Solution for Additional Security

If you want security beyond Word password protection, use our

to maximize your experience. We offer strong protection software, which allows you to create more complex passwords than Word.

Also, you can encrypt PDFs on our website in several clicks for unbreachable security. In addition, PDF.net allows you to set various restrictions and prevent copying, printing, and filling, as well as make PDFs non-editable.

We encourage you to test our software and familiarize yourself with these 

to ensure maximum security and privacy for you and your documents.

How to Password-Protect a Word Document FAQ

#1. How do I set the password for the Word File?

You set the password for the Word file by opening the document in Microsoft Word, clicking the 

 option, entering the password, and saving the changes.

#2. Can I lock a Word document without a password?

Yes, you can lock a Word document without a password 

. Encryption makes the file content unreadable, making it useless for people without a decryption key.

#3. Can you share a password-protected document?

Yes, you can share a password-protected document, as this security measure prevents file access but not sharing. You can email your document or share it via cloud drive, which others can open 

How to Password-Protect a PDF: A Guide to Securing Your Files

How to Change PDF Permissions: Protect and Unlock Your PDFs

Is It Safe to Send Documents via Email? Tips for File Protection

How to Password-Protect a Word Document on Windows & Mac

Learn how to merge Word documents with or without Microsoft Word. Combine multiple Word files or export them as PDFs for easier editing and sharing.

To merge Word documents, you can use Microsoft Word or convert files to PDF and combine them using the PDF.net merging tool.

Combining Word documents is a common practice for 

, as they are usually interconnected and often cover similar or the same business affairs or projects. By bringing everything to one place, merging also facilitates collaboration and editing, and is suitable for archiving files.

Since they offer better formatting and readability, as well as easier sharing, you can merge and use PDFs instead of Word documents. Let’s learn about combining Word files and what opportunities PDF.net offers beyond this.

, consolidating related files, such as reports, contracts, or project deliverables, into one cohesive document.

 method, though only the former embeds full content.

Converting Word files to PDF before merging

 enhances readability, locks formatting for consistent display, and simplifies sharing thanks to smaller file sizes.

PDF.net allows seamless merging and exporting of Word files as PDFs

, ensuring consistent formatting, easy ordering, and secure downloads.

You should merge your documents because you can use them more efficiently and for more purposes afterward.

For instance, project managers can combine multiple deliverables to have a

at the end of a project. Merging Word documents is also essential for creating long 

, as they contain separate entities (e.g., the scope, the identified risks, etc.) that auditors should present at once.

Similarly, businesses can join Word files and have various 

in one place. As these documents may refer to the same person, business plan, or entity, having them together can prevent excluding their essential parts.

Moreover, multiple individuals may need information from the same project, plan, or entity. In such cases, it is better to 

rather than keep numerous files in random places and hinder accessibility.

Another benefit of joining Word documents is that it can replace traditional bookbinding (if no physical copies are needed). So, instead of manually connecting pages from various books or documents, you can collect materials and use 

How to Merge Word Documents Step-by-Step in Microsoft Word

To merge Word documents using Microsoft Word or link another file to them, you can use an 

Let’s see these methods in greater detail:

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